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10 Email Closing Sentences Examples to Sign Off Any Message

2016-07-16 00:08:15

Your email closing sentence, or sign off, could be saying more about you than you think, which is why it’s so important to have the perfect closer. Especially for professionals corresponding with colleagues, bosses, and clients, a poor sign off can spell out a variety of disasters. When it comes to email, it is both extremely convenient but also riddled with potential pitfalls. Since you are unable to see and speak to the person face to face, you must rely on your words to relay your message clearly as well as be polite and kind throughout. So much can be lost through translation when emailing, but you don’t have to be a victim of an embarrassing misunderstanding. With these 10 email closers, you can expertly sign off on any messages leaving the recipient informed and respected.

Try These 10 Email Closers at the End of Any Message

You may worry about being too formal or too casual, too familiar or too bland, but the truth is that there are more right ways to close an email than there are wrong ones. In fact, as long as you are polite and concise, your email closing sentence will likely be a success. The following 10 closers are great for most any email, giving you a number of fail-safe options:

1. Sincerely

Perhaps one of the more classic email signs offs, “Sincerely” has an air of polite formality that can be used almost universally. Whether a student signing off to a teacher, a colleague to a colleague, or an employer to an employee, “sincerely” acts as a simple yet courteous and highly respectful way to signify that the email has reached its end.

2. Best

Short for “Best Wishes,” this sign off is a little less formal but kind all the same. This can be used on any email, but will likely be sent between informal colleagues, friends, and other individuals. It takes out a level of seriousness that could be intimidating, and shows that as you leave, you want the best for the recipient’s day and beyond. It’s a quick, simple way, to spread some kindness and sincerity.

3. Regards

This sign off is short for “best regards,” which is quite similar to wishing the recipient your best wishes. Again, it’s a rather informal sign off, but it exhibits a certain amount of kindness, as well as a bit more politeness than “best” or “best wishes.”

4. Warmly

This sign off can be used on just about any email and shows a sentiment of kindness and fondness. It is incredibly polite, a little informal, but very usable in just about any situation. It can be used on emails that give a run-down of something, emails that ask for something, or emails that are thanking someone.

5. Thank You!

If you have just sent an email asking a question, requesting information or a favor, or others asking something of the other person, it is always a good idea to end with a thank you. This sign off gets to the point and shows gratitude to whomever you’re corresponding with. It may seem simple or even unremarkable, but a simple show of gratitude can really make someone’s day.


6. Looking Forward to Your Response

This sign off is both polite and useful. If you are sending an email that requires a response, this sign off will show the recipient that you are expecting a reply without being pushy or rude. It shows them that you have an expectation, but that you aren’t being rude or even condescending about it. In short, this closer is a great way to get across some important information in a short and sweet way.

7. Cheers

This jaunty sign off is another that is somewhat informal, but it shows a cheerfulness (no pun intended!) in your goodbye. It’s a sweet, light, and simple way to sign off, but shows that you appreciate the recipient and their willingness to read your message.


8. Respectfully Yours

Short and straightforward, this highly formal sign off is great for use with employers, professors, or anyone who is higher up and deserves a certain amount of respect at all times. Of course, you can use this on any email as a show of respect if you feel the need.

9. Thank You For Your Time

This is a great sign off any time but especially after you’ve sent a rather lengthy email. Most emails should be a paragraph or two at most, but sometimes you have more to say. If you know that your email will be more time consuming than usual, using this sign off shows that you are both aware and thankful.


 10. Have a Great Day!

This sign off, again, is great for any email, but you can use it form end of the week emails or on any day you choose. This kind salutation has no deeper meaning but it shows a level of politeness, kindness, and sincerity that can leave the recipient feeling good at the end. 

Each email closing sentence may seem simple, but the simpler they are, the better. You don’t have to do any long flourishes or overly wordy paragraphs to express gratitude or sincerity. These sign offs and more will often always do the trick. If you need even more ideas for email closers, Forbes has nearly 100 ideas!

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